How to request flexible working

It’s fantastic news that the Government has passed the new Flexible Working Bill helping professionals across the UK to gain all of the benefits flexible working can offer. However, making a request should be done in a thoughtful manner and you should take some time to work out what you really want to achieve from making a request. 

Here's a step-by-step guide to help you navigate the process: 

RESEARCH THE FLEXIBLE WORKING BILL

Familiarise yourself with the details and the provisions of the new Flexible Working Bill. Making a request does not mean you will automatically have the right to a flexible working structure, but it will result in your employer seriously reviewing your performance and how this would practically impact the business before they come to a decision. Due to this, it might not necessarily be a speedy process, and you should bear this in mind. 

CHECK COMPANY POLICY

Review your company's existing policies related to flexible work. Ensure you understand the process and requirements for making a flexible working request. If you are unsure, you could ask your HR team, look on the Government website or speak to an external advisor for additional guidance.  

CHOOSE THE RIGHT TIME

Timing can be crucial when making requests. Pick a time when your Manager isn’t preoccupied. You want your request to be remembered and if your Manager has a lot on there is a chance your request might not fit in with other current priorities. 

PREPARE YOUR CASE

Be ready to explain how the flexible working arrangement you are requesting will benefit both you and the company. Use examples of how it can improve your productivity and work-life balance without negatively impacting your responsibilities. 

SCHEDULE A MEETING 

Request a private conversation with them. Book some time when you can have a personal conversation with them to specifically discuss your request. This will allow you to have their undivided attention and support a constructive conversation. 

PRESENT YOUR REQUEST 

During the meeting, present your flexible working proposal clearly and confidently. Explain the type of flexibility you are seeking, such as hybrid working, flexible hours, or compressed workweeks, and why it is important for you. 

EMPHASISE HOW THIS COULD ALSO BENEFIT THE COMPANY

Highlight how flexible arrangements can benefit the company, such as increased employee satisfaction, improved productivity, and potential cost savings. 

• 75% of employers saying that flexible working has a positive effect on retention. 
• 77% of millennials say flexible work hours contribute to increased productivity 
• Remote working can deliver an annualised £5,000 cost saving per employee 

ADDRESS CONCERNS

Be prepared to address any potential concerns your employer may have regarding the proposed flexible work arrangement. Offer solutions on you could work around them including showing your flexibility. 

If you are happy in your role, you must be willing to compromise. Your initial request might not be feasible, but your employer could offer alternative arrangements and meet you in the middle to accommodate your needs. 

FOLLOW UP

The process of getting an answer might not be as quick as you would like, so make sure you follow up with your manager to check on the progress of your request.  

If necessary, provide any additional information or clarification they may need, but avoid reminding them too often as they may need time to assess the request and discuss how it may impact the wider business. Your Manager will appreciate your patience. 

SEEK EXTERNAL SUPPORT

If your request is denied or you aren’t happy with the solution, consider speaking to HR who can help you to explore further options. However, if flexible working is a determining factor to your happiness in the role you might want to consider alternative opportunities that could suit you better. 

By approaching the request professionally and aligning it with the Flexible Working Bill, you increase the chances of a positive outcome where a flexible work arrangement will benefit both you and your employer.